By: Jason Davis
The files were stored in cardboard boxes stacked on steel shelves lining the sixth and top floor of a large, rectangular federal building in a small, northwest suburb of St. Louis. They were packed so tightly within the thousands of boxes that, when the fire erupted, it burned so intense, so quickly, so out of control it took the responding 43 fire departments more than two days to smother. When the smoke settled and the interior temperature cooled, the building’s staff found that up to 18 million of “the most fragile records in our nation” had been reduced to smoldering piles and puddles of ash.*
There was no motive, no suspect, and few clues. The person(s) responsible for destroying 80 percent of Army personnel records for soldiers discharged between 1 Nov 1912 to 1 Jan 1960 and 75 percent of the Air Force records of Airmen discharged between 25 Sep 1947 to 1 Jan 1964 (with surnames beginning with Hubbard and running through the end of the alphabet) has never been found. The NPRC records fire is 42-year old news, yet even today it continues to impact the lives of our most sacred Veterans and their dependents and survivors.
How does an Army Air Forces bombardier from our Greatest Generation apply for VA healthcare and benefits without records of his service? What can be done for the fiduciary of an Army Nurse Corps Veteran looking for records to piece together his grandmother’s legacy? How does NPRC staff deal with the thousands of records requests from this time period it fields each year?
In the days following the fire, NPRC used experimental treatments to recover about 6.5 million burned and water-damaged records. Today, it has a preservation program, split between two teams (1 & 2), reconstructing what was recovered. This has proved helpful and hopeful for the many “treasure hunt” stories that occasionally surface in media profiles.
But, what about those whose records were not recovered?
You can help VA help NPRC reconstruct the damaged record. There is a specific request you must fill out that gives VA the authority to ask NPRC to reconstruct that file. This request provides information that allows the NPRC to search for other types of documents, such as individual state records, Multiple Name Pay Vouchers from the Adjutant General’s Office, Selective Service System registration records, pay records from the Government Accounting Office, as well as medical records from military hospitals (current Army list; current Air Force list), unit records and morning reports, and entrance and separation x-rays and organizational records, that would assist you with your VA healthcare access or compensation claim, or for valuable research on your family member’s service history.
When it comes to VA compensation, however, maybe you don’t have time to play detective. It is critical, in the request you send to VA, that you provide as much information as you can, including the units you were assigned to, as well as the name of the company, battalion, regiment, squadron, group, and/or wing.
VA will accept, as alternate sources for records, statements from service medical personnel, certified “buddy” statements or affidavits, accident and police reports, Employment-related examination reports, letters written during service, photographs taken during service, pharmacy prescription records, insurance-related examination reports, medical evidence from civilian/private hospitals, clinics, and physicians that treated you during service or shortly after separation, and photocopies of any service treatment records that you may have in your possession.
It is important to note that, although these details can significantly help, VA does not rely only on service treatment records when deciding claims for cases that are related to the 1973 fire.
While this can appear daunting, there is help available; VA encourages you to work with an accredited representative or agent if you need assistance. You can also request an attorney, claims agent, or Veteran Service Organization representative online.
The ramifications of this tragedy have been longstanding and well documented, and it couldn’t have happened to a more heroic group of Veterans at a worse time—when those files were needed most. Archaeologists two centuries from now are not going to magically dig up microfiche duplicates that were never created. Those records are lost to time. With NPRC’s assistance, VA is committed to ensuring that no eligible but affected Veteran goes without the benefits and services (or information) to which he and she have earned.
*In 2012, NPRC relocated to a new building housing 60 million records (from the Spanish-American War to about the year 2000) in 1.8 million boxes “in a climate-controlled warehouse with a constant temperature of about 35 degrees and with a relative humidity that never dips below 40 percent.”
Some information within this post has been sourced from outside, non-VA media. Each instance has been hyper linked to the original material.
Author: Jason Davis served five years in the 101st ABN, including two combat tours to Iraq. He’s currently an M.A. candidate in Writing at Johns Hopkins University and serves as social media administrator for the Veterans Benefits Administration.